EEO-1 Data Sheet - Downloadable | Affirmative Action Forms
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New Hire EEO-1 Data Sheet - Downloadable


Easily meet federal reporting requirements using a printable EEO-1 form

Streamline preparation of your annual EEO-1 Report with the Downloadable New Hire EEO-1 Data Sheet. This form is ideal for gathering the required race, gender and ethnicity information from new employees for quick and efficient completion of affirmative action filings, including the EEO-1 Report, applicable for federal contractors and subcontractors with 50 or more employees and contracts of at least $50,000.

This form has been updated to comply with new EEOC regulations. When required, businesses with 100 or more employees must start collecting pay data in 2017 to report in 2018.

Affirmative action filings include an EEO-1 Report. EEO-1 reports are required for:

  • Employers with more than 100 employees
  • Federal contractors with more than 50 employees
Upon completion of your order, you can access your printable product from the manage my downloads section in your account
  • Updated to include new EEO race, ethnicity and job categories
  • Downloadable format give you access to your EEO-1 form minutes after checkout
  • Free ComplyRight™ tip sheet included with best practices and legal guidelines for using the form appropriately
  • Please note that printable forms are not returnable

DO keep the New Hire EEO-1 Data Sheet confidential and filed separately from other personnel records.

Don’t make completion of the New Hire EEO-1 Data Sheet a mandatory job requirement. Although self-identification (i.e., asking employees to provide the information) is the most reliable and preferred method by the EEOC and OFCCP, visual observation also can be acceptable for identifying the race and ethnicity of employees.

DO retain a copy of your most recent EEO-1 Report in your files at all times.

Don’t neglect to post the Equal Employment Opportunity poster. If you are an employer subject to federal nondiscrimination and equal employment opportunity laws, you are required to display this poster in a conspicuous location where both employees and applicants can see it.

DO file the EEO-1 Report by September 30th of each year.

Don’t count employees more than once on the EEO-1 Report. Employees must be accounted for in one and ONLY one of the race/ethnicity and job categories.

DO use EEO-1 data to evaluate your own internal programs for insuring equal employment opportunity.

Don’t forget to include all full-time and part-time employees when completing your EEO-1 Report.

The filing of the EEO-1 Report is required by law, and is not voluntary. The EEOC may compel an employer to file this report by obtaining an order from the U.S. District Court. Penalties for noncompliance by a federal contractor or subcontractor may include termination of the federal government contract and debarment from future federal contracts.

Changes were made recently to the race/ethnicity and job categories of the EEO-1 Report. The revisions:

  • Add a new category titled, “Two or more races”
  • Divide “Asian or Pacific Islander” into two separate categories: “Asian” and “Native Hawaiian or other Pacific Islander”
  • Rename “Black” as “Black or African American”
  • Rename “Hispanic” as “Hispanic or Latino”
  • The job categories also were amended. The revised EEO-1 Report divides the former “Officials and Managers” category into two categories titled, “Executive/Senior-Level Officials and Managers” and “First/Mid-Level Officials and Managers.” Visit the EEOC for more information about job categories.