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How Online Recordkeeping Saves You Money, Space and Time

Managing employee records online is economical and efficient, so is it any surprise that more and more businesses are heading to the cloud? Gone is the tedious task of filling out forms by hand, or dedicating valuable office space to stacks of files and folders.

Why not make your work life easier? Electronic recordkeeping can radically improve the way you do business.

Why Paperless Works

First things first, let’s define what it means when someone says that data is stored in the “cloud.” This is a buzzword that is often misunderstood. To be clear, it doesn't mean your information is floating out in the air somewhere. It simply conveys that you can manage files from any Internet-based device — anywhere, anytime.

In other words, your data is stored on a computer server that allows you to access it immediately. You can get to your files from your workplace desktop, your coworker's computer, your personal laptop and even your mobile device. That’s the cloud.

Ditch and Switch – or Retain the Status Quo?

Switching to cloud-based storage means more free space because it eliminates bulky paperwork and filing cabinets. But that’s not all! Here are some additional benefits:

  • You Can Access Records from Anywhere: You can review documents and information from anywhere in the world, at any time. No more waiting until you get back to the office to locate paperwork. And you can access from a variety of Web browsers on a Mac, PC, tablet or smartphone.
  • Your Records Are Protected Around the Clock: For companies that still use paper systems, that information is at risk in the event of a fire or other natural disaster. With cloud-based HR software, once you enter information, that data is encrypted, password-protected and stored securely.
  • You Do Less Work: Digitizing records eliminates the need for labor-intensive activities like filing, collating, stapling and refiling. Once you scan your records or input information, you’re done -- everything you need is at your fingertips.
  • You Save Money: According to PricewaterhouseCoopers, the average organization spends about $20 in labor filing each paper document, $120 searching for a misfiled document and $220 recreating a lost document. And that’s just the labor costs; the amount increases when you include the cost of paper, toner and filing supplies.
  • You Help the Environment: The United States uses more than 68 million trees each year to produce paper and paper products. Shifting away from paper systems to online filing is an environmentally-conscious, “green” move that helps save our forests.

It’s Time to Head to the Cloud

Online filing is on the rise. In fact, 90 percent of the records created today are electronic, according to the Association of Records Managers and Administrators. It’s the wave of the future – and an important step toward saving money, space and time.

Get started now with our FREE Employee Records App. You can create an employee database without spending a dime … and be well on your way to enjoying all these benefits.