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Employee Recordkeeping Folders

Picture for category Employee Record Folders

Employee Record Folders

Picture for category Employee Record Organizers

Employee Record Organizers

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Medical & Safety Folders

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Presentation Folders

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Hiring/Employment History Folder

Hiring/Employment History Record Organizer Folder

A3310

Hiring and Employment History Folder For Your Employee Record Organizer System


This folder not only organizes your employee hiring and employment history paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution See more details...

 


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$85.95
Payroll Records Organizer

Payroll/Tax Record Organizer Folder

A0311

Payroll and Tax Folder For Your Employee Record Organizer System


This folder not only organizes your employee payroll and tax paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution. See more details...

All ComplyRight™ recordkeeping solutions are fully compliant with federal and state laws.

 

Compliance Guarantee
All ComplyRight™ products sold by HRdirect® are 100% compliance guaranteed.


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$85.95
Employee Performance Record Organizer

Performance Record Organizer Folder

A0312

Performance Folder For Your Employee Record Organizer System


This folder not only organizes your employee performance paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution.See more details...


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$85.95
Employee Medical Record Organizer

Benefits/Insurance Record Organizer Folder

A0309

Benefits and Insurance Folder For Your Employee Record Organizer System


This folder not only organizes your employee benefits and insurance paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution.See more details...


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$85.95
Separation Records Organizer

Separation Record Organizer Folder

A0313

Separation Folder For Your Employee Record Organizer System


This folder not only organizes your employee separation paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution. See more details...

All ComplyRight™ recordkeeping solutions are fully compliant with federal and state laws.

 

Compliance Guarantee

All ComplyRight™ products sold by HRdirect® are 100% compliance guaranteed.


Leave A Review >

$85.95
Picture of Personnel File Vertical

Personnel File Vertical

A223

Personnel Folders Keep Quick Information on the Outside and Confidential Records on the Inside


It's a breeze to file, store and protect employee records when they're in one central place. Our affordable, durable Confidential Personnel Folder  has plenty of room to neatly organize papers and protect legally sensitive documents.


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$85.95
Picture of Personnel File Vertical Expanded

Personnel File Vertical Expanded

A224

Securely Store Employee Records in one Expandable Folder


File, store and protect employee records within one easily accessible folder. The  Expandable Confidential Personnel Folder  neatly organizes important employee records and secures legally sensitive documents. The twin pockets provide ample space for notes on the front or inside of the cover for quick and easy reference points. The expandable version has ½" spine with room to store up to 200 pages.


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$109.00
Picture of Employee Record Organizer

Employee Record Organizer

A3101

Keep Employee Folders Together With A Record Organizer


ComplyRight™ Employee Record Organizers are the perfect all-in-one record filing solution. This organizer is made to house a variety of record keeping file folders for each employee. Simply add the file types you need.


Record basic employee data, such as address and emergency phone numbers on the outer jacket of the organizer. Store confidential information inside the record folders.  All the folders tuck neatly into the outer jacket - which fits in any standard-sized filing cabinet.


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as low as $47.95
Employee Safety Records Folders

Employee Safety and Training Record Folder

A2210

Stay Organized with Employee Safety Training Folders


Keep OSHA mandated safety training records organized and easy to review in an employee safety training folder.


This folder stores emergency information, accident reports, training records, violations, specific hazardous material records, personal protective equipment requirements and more.


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$85.95
Orthodontic Patient File Folders

Orthodontic Patient File Folders

A1048

Secure Patient Folders Designed Specifically for Orthodontist Offices


Keep all orthodontic case documentation for your patients in one secure place. This special Orthodontic Case Analysis File safely stores patient records and allows you to record key patient information, case details and benefits.


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$85.95
Employee Records Jackets

Employee Records Jacket

A5001

Keep Personnel Records Organized and Secure


The Employee Records Jacket - Letter Size stores confidential employee documents in one convenient location. Jacket features fields for frequently requested employee information such as home address, emergency contact and dates of employment - making hours spent sifting through files a thing of the past.


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$85.95
Employee Records Jackets - Expandable Letter Size

Employee Records Jacket Expanded

A5008

Organize and Store All Confidential Employee Documents in this Expandable Folder


The Employee Records Jacket - Expanding Letter Size keeps employee information in one convenient location. The jacket has ample space for notes and includes fields for important reference such as home address, emergency contact and dates of employment. The folder expands up to an inch for plenty of document storage.


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$109.00
Employee Records Jackets - Legal Size

Employee Records Jacket Legal

A5009

A Legal Size Jacket Keeps Employee Documents Safe and Secure


The Employee Records Jacket - Legal Size stores legal forms and papers inside with ample space for notes on the outside. The folder keeps employee information including pay rates, employment periods and related information for fast access.


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$115.00
Employee Records Jackets- Expandable Legal Size

Employee Records Jacket Legal Expanded

A5010

Expandable Legal Size Folder Maintains Employee Records Securely


The Employee Records Jacket - Expanding Legal Size stores all confidential documents for each employee in one convenient location. The jacket features fields for frequently referenced employee information such as home address, emergency contact and dates of employment - making hours spent sifting through files a thing of the past. Plus, it expands up to an inch for ample storage.


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$136.00

Employee Recordkeeping FAQs

What should be included in an employee personnel file?

A personnel file should contain essential employment records, such as:
  • Employee identification and contact information
  • Job application and résumé
  • Offer letter and employment agreement
  • Performance evaluations
  • Disciplinary actions
  • Compensation and benefits records
  • Training and development documentation
  • Termination records
Certain records must be maintained in separate, confidential files to protect privacy and ensure compliance:
  • Medical records – Required by the ADA and HIPAA to be stored separately, including doctor’s notes, drug test results, injury documentation and requests for accommodations or leave.
  • I-9 forms – Must be filed separately due to sensitive personal data such as Social Security numbers.
  • Workplace investigations – Documentation such as statements, interview notes, and final reports should be kept in a restricted-access file.

As a best practice, many employers also maintain separate files for background checks, benefits information, equal employment data and litigation matters.

Employers are often required to provide:
  • Policies – Copies of relevant company policies and procedures
  • Personnel files – Records of the employees involved, including evaluations and disciplinary actions
  • Employment records – Documentation related to hiring, termination, promotion or transfers
  • Communications – Emails, memos or written communications tied to the allegations
Employee records should be updated right away when significant changes occur, such as a promotion, salary adjustment or change in job status. Beyond those immediate updates, it’s a good practice to review files quarterly to confirm routine accuracy and consistency. In addition, a full audit should be conducted annually to ensure all information is current, compliant and properly maintained.
Maintain a complete record of the termination process, including exit interviews, final pay details and termination letters. All files should be stored securely with access limited to authorized personnel. Records must be retained for the legally required period, in case of audits or disputes.
Retention requirements vary by record type. For example, payroll records must be kept at least three years under the Fair Labor Standards Act (FLSA), while I-9 forms must be retained for either three years after hire or one year after termination, whichever is later. Because requirements differ by state and federal law, it’s important to establish a records retention policy that meets or exceeds the strictest applicable standard.
Access should be limited to HR professionals and managers with a legitimate business need. Supervisors may view specific information, such as performance reviews, but they should not have unrestricted access to sensitive or unrelated data. Access protocols help protect employee privacy and reduce liability risks.
Yes. In many states, employees have the right to review the contents of their personnel file, often by submitting a written request. Some states also allow employees to request copies. Employers should be aware of state-specific laws governing access and create a clear policy to handle requests consistently and compliantly.

Personnel files must be stored securely, whether in physical or electronic form. Paper files should be kept in locked cabinets with controlled key access. Digital files should be protected with password security, encrypted systems and role-based permissions. Employers should also have policies in place for secure file disposal when retention periods expire.

Yes. Call our sales department at 800.999.9111 or email service@hrdirect.com with the item you are interested in and we’ll send you up to three samples absolutely free.
Yes. Call our sales department at 800.999.9111 or email service@hrdirect.com to receive a quote.

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