Ensure Complete Labor Law Compliance – Shop for Posters and More at PosterGuardPlus.com

 

0
You have no items in your shopping cart.
Menu
Search
Wishlist 0
Shopping Cart Shopping cart 0
Close

Employee Recordkeeping Folders

Picture for category Employee Record Folders

Employee Record Folders

Picture for category Employee Record Organizers

Employee Record Organizers

Picture for category Medical & Safety Folders

Medical & Safety Folders

Picture for category Presentation Folders

Presentation Folders

View as Grid List
Sort by
Employee Performance Record Organizer

Performance Record Organizer Folder

A0312

Performance Folder For Your Employee Record Organizer System


This folder not only organizes your employee performance paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution.See more details...


Leave A Review >

$88.95
Confidential Employee Record Folder - Concealed Cover - Employment File Folders

Concealed Cover Employee Record Folder

A0653

Keep Employee Information Safe from Prying Eyes


Take employee records filing confidentiality one step further with the Concealed Cover Confidential Employee Record Folder. A checklist on the protective cover shows you what records are inside the folder, but the sensitive documentation is shielded from view.


Like the Standard Cover Confidential Employee Record Folder, it allows you to store salary information, performance appraisals, warnings, and much more — all the critical information you need to access, in one convenient folder.

$88.95
Confidential Employee Medical Records Expanded Folder - Employment Folders

Employee Medical Records Folder Expanded

A3325

Employee Medical Records Must be Stored Separately


Confidential Employee Medical Records Folders are the perfect option for storing required FMLA forms and for documenting accident and illness information as required by OSHA. The expandable version offers double the storage space of the standard Employee Medical Records Folder.


Record medical/insurance information on the front of the folder for easy reference.

$113.00
Employee Record Organizer for Small Business

Employee Record Organizer and 3 Folders

A3103

The Perfect Record Organizer for Small Businesses


ComplyRight™ Employee Record Organizers are the perfect all-in-one record filing solution. This solution includes the outer record jacket and 3 separate folders that store employee records for Hiring and Employment History, Payroll/Tax
and Benefits/Insurance.

 

Record basic employee data, such as address and emergency phone numbers on the outer jacket of the organizer. Store confidential information inside the record folders. All the folders tuck neatly into the outer jacket - which fits in any standard-sized filing cabinet. See more details...

$129.00
Picture of Personnel File Vertical

Personnel File Vertical

A223

Personnel Folders Keep Quick Information on the Outside and Confidential Records on the Inside


It's a breeze to file, store and protect employee records when they're in one central place. Our affordable, durable Confidential Personnel Folder  has plenty of room to neatly organize papers and protect legally sensitive documents.


Leave A Review >

$88.95
Envelo-File Personnel Folders - Expandable

Personnel Envelo-File® Expanded

A0720

Easy Access to Employee Documents


Even though many personnel documents can be stored electronically, you still need original hard copies of forms such as employment applications, warning records and evaluation forms available. The Expanded Confidential Personnel Envelo-File® lets you safely store such employee documents, plus record key employee information and benefits on the outside. See more details...


Leave A Review >

$112.00
Confidential Personnel Pocket File Folder - Expandable

Personnel Pocket File Expanded

A1204

Store Confidential Employee Records Securely In One File


For heavier filing needs, the Personnel Pocket File® Expanded allows you to store up to 200 forms without tearing — more than double the regular capacity. File all your confidential employee records safely and permanently.

$112.00
Confidential Personnel File

Personnel File Horizontal

A221

Confidential Personnel Files Store Sensitive Employee Information


State and federal recordkeeping laws require that business record and make essential employee documents readily accessible. Use our Confidential Personnel Files  to file and protect important, legally sensitive employee documents such as performance reviews and hiring records.


Leave A Review >

$88.95
Confidential Personnel Files - Expandable

Personnel File Horizontal Expanded

A222

Keep Employee Information Confidential


Protect legally sensitive information with Expandable Confidential Personnel Files. The folder complies with state and federal recordkeeping laws and makes it a breeze to record, store and file important employee data. Keep this filing system readily accessible to meet with employee recordkeeping requirements.
See more details...


Leave A Review >

$112.00
Confidential Personnel Pocket File Folder

Personnel Pocket File

A1202

Confidential Employee Folders


Safely file confidential employee records using the durable Personnel Pocket File®. This folder features basic employee information on the outer jacket for quick, at-a-glance reference.

$88.95
Envelo-File Confidential Personnel Folders

Personnel Envelo-File®

A0717

Store Employee Documents For Easy Access


Even though many personnel documents can be stored electronically, you still need original hard copies of forms such as employment applications, warning records and evaluation forms available. The Confidential Personnel Envelo-File® lets you safely store such employee documents, plus record key employee information and benefits on the outside.

$88.95
Employee Records Jackets

Employee Records Jacket

A5001

Keep Personnel Records Organized and Secure


The Employee Records Jacket - Letter Size stores confidential employee documents in one convenient location. Jacket features fields for frequently requested employee information such as home address, emergency contact and dates of employment - making hours spent sifting through files a thing of the past.


Leave A Review >

$88.95
Employee Record Organizer Expandable Folder Set

Employee Record Organizer and 6 Folders

A1175

Keep Important Employee Information in One Place


Keep important information in one place with the Employee Record Organizer. Document basic employee data, such as address and emergency phone numbers on the outer jacket, while storing confidential information inside the individual folders. Each folder tucks neatly into the outer jacket — which fits in any standard-sized filing cabinet.


The Employee Record Organizer includes an outer jacket and 6 separate folders to store information regarding Attendance, Performance, Separation, Payroll/Tax, Benefits/Insurance, and Hiring and Employment History.

$187.00
Payroll Records Organizer

Payroll/Tax Record Organizer Folder

A0311

Payroll and Tax Folder For Your Employee Record Organizer System


This folder not only organizes your employee payroll and tax paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution. See more details...

All ComplyRight™ recordkeeping solutions are fully compliant with federal and state laws.

 

Compliance Guarantee
All ComplyRight™ products sold by HRdirect® are 100% compliance guaranteed.


Leave A Review >

$88.95
Employee Attendance Record Organizer

Attendance Record Organizer Folder

A0308

Attendance Folder For Your Employee Record Organizer System


This folder not only organizes your employee attendance paperwork - it actually helps simplify it - by capturing important information on the folder itself. Use alone or with the ComplyRight™ Employee Record Organizer (A3101) for the perfect all-in-one record filing solution.See more details...

$88.95

Employee Recordkeeping FAQs

What should be included in an employee personnel file?

A personnel file should contain essential employment records, such as:
  • Employee identification and contact information
  • Job application and résumé
  • Offer letter and employment agreement
  • Performance evaluations
  • Disciplinary actions
  • Compensation and benefits records
  • Training and development documentation
  • Termination records
Certain records must be maintained in separate, confidential files to protect privacy and ensure compliance:
  • Medical records – Required by the ADA and HIPAA to be stored separately, including doctor’s notes, drug test results, injury documentation and requests for accommodations or leave.
  • I-9 forms – Must be filed separately due to sensitive personal data such as Social Security numbers.
  • Workplace investigations – Documentation such as statements, interview notes, and final reports should be kept in a restricted-access file.

As a best practice, many employers also maintain separate files for background checks, benefits information, equal employment data and litigation matters.

Employers are often required to provide:
  • Policies – Copies of relevant company policies and procedures
  • Personnel files – Records of the employees involved, including evaluations and disciplinary actions
  • Employment records – Documentation related to hiring, termination, promotion or transfers
  • Communications – Emails, memos or written communications tied to the allegations
Employee records should be updated right away when significant changes occur, such as a promotion, salary adjustment or change in job status. Beyond those immediate updates, it’s a good practice to review files quarterly to confirm routine accuracy and consistency. In addition, a full audit should be conducted annually to ensure all information is current, compliant and properly maintained.
Maintain a complete record of the termination process, including exit interviews, final pay details and termination letters. All files should be stored securely with access limited to authorized personnel. Records must be retained for the legally required period, in case of audits or disputes.
Retention requirements vary by record type. For example, payroll records must be kept at least three years under the Fair Labor Standards Act (FLSA), while I-9 forms must be retained for either three years after hire or one year after termination, whichever is later. Because requirements differ by state and federal law, it’s important to establish a records retention policy that meets or exceeds the strictest applicable standard.
Access should be limited to HR professionals and managers with a legitimate business need. Supervisors may view specific information, such as performance reviews, but they should not have unrestricted access to sensitive or unrelated data. Access protocols help protect employee privacy and reduce liability risks.
Yes. In many states, employees have the right to review the contents of their personnel file, often by submitting a written request. Some states also allow employees to request copies. Employers should be aware of state-specific laws governing access and create a clear policy to handle requests consistently and compliantly.

Personnel files must be stored securely, whether in physical or electronic form. Paper files should be kept in locked cabinets with controlled key access. Digital files should be protected with password security, encrypted systems and role-based permissions. Employers should also have policies in place for secure file disposal when retention periods expire.

Yes. Call our sales department at 800.999.9111 or email service@hrdirect.com with the item you are interested in and we’ll send you up to three samples absolutely free.
Yes. Call our sales department at 800.999.9111 or email service@hrdirect.com to receive a quote.

Filter by:

Clear All
Close
Information
My account
About Us
HRdirect
Copyright © 2026 HRdirect. All rights reserved.

Filters
Sort
display