Employee Attendance & Time Off Forms

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Vacation Schedule Planner (36" x 24")

J0063

Employee Vacation Scheduling Just Got Easier

Quickly spot overlapping employee vacations with the Employee Vacation Schedule Calendar. Track a year's worth of vacations and time off for up to 31 employees. The laminated, write-on/wipe-off surface makes it easy to make updates.

$35.95

2026 Paid Time Off Request and Approval Form

Time Off Request and Approval Form (Pack of 50)

A0037

Make Employee Time Off Requests Simple

Rely on the Time Off Request & Approval Calendar to process employee PTO requests. Employees mark the days that want to take off directly on the calendar, then supervisors are able to easily approve or deny the request.

$60.95

2025 Small Time Off Request and Approval Form

Small 2-Part Time Off Request and Approval Form (Pack of 50)

A0045

Submit & Approve Employee PTO Requests with Ease

This Time Off Request & Approval Calendar form provides a basic process to submit and approve PTO requests. Employees mark days directly on the calendar for their supervisor to review and either approve or deny the request. The employee absence form is smaller than your standard form (5.5" x 8.5") and is 2-part carbonless so that copies can be provided to HR or the employee.

$64.95

Small 2-Part Request for Time Off Form (Pack of 50)

A2203

Easily Manage Employee Time Off Requests

Take Care of an employee time off request efficiently and effectively with the
Time Off Request Form. This 2-part form gives employees a written record of their request, while the other copy can be kept by the manager or submitted to the payroll department. By managing requests and responses in writing, you’ll create a fair and efficient process along with documentation for reference. See more details...

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$61.95

Employee Absence Report Compact – 2 Part

Small 2-Part Absence Report Form (Pack of 50)

A2151

Capture the Important Details of an Absence

Employees who abuse your time-off policy not only affect productivity but may also hurt morale. Giving them written notice sends a clear message-when it comes to attendance, you mean business. Our compact two-part carbonless Employee Absence Report is an effective way to document absences and let your employees know that your time-off policy will be enforced. See more details...

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$58.95

Fill-and-Save™ Time Off Request & Approval Form

A0037CFL

Downloadable Request for Time Off Form

Simplify your company's time off request process with the Fill-and-Save Time Off Request and Approval Form. Employees request time off by marking days directly on the calendar-style PDF and then email it to their supervisor for approval. Completed forms can be stored electronically as PDFs, emailed as a PDF, or printed out for paper recordkeeping.

$28.95

Fill-and-Save™ HR Form Library: Time & Attendance

A9001W

Track Time and Attendance

Everything needed to track time and attendance, manage time off and address troubling attendance patterns is now available in one convenient place – the Fill-and-Save™ Time & Attendance Form Library. This collection of top-selling forms offers the convenience and benefits of Fill-and-Save™ technology: documents can be sent electronically, and employees can complete them by typing directly into fillable fields. See more details...

Forms require Adobe or Acrobat Reader

Forms will be available 1-12 hours after your order is placed, M - F.
See Product Specifications tab for details.

This product is for an annual subscription, and will automatically renew after 1 year.

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$99.00

Employee Vacation Calendar (36" x 24")

J1712

See a full year's worth of employee vacations and paid time off with this dry-erase vacation tracker. Spot coverage issues due to overlapping vacation time at a glance. There's even room for notes. Comes with black dry-erase marker.

$35.95

3-Part Absence Report Form (Pack of 50)

A2250

Enforce Your Time-Off Policy and Take Care of Attendance Issues With Proper Documentation

Employees who abuse your time-off policy not only affect productivity but may also hurt morale. Giving them written notice sends a clear message - when it comes to attendance, you mean business. Our carbonless Employee Attendance Warning Form is an effective way to document absences and let your employees know that your time-off policy is ready to be enforced. See more details...

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$96.95

2026 2-Part Carbonless Time Off Request and Approval Form

2-Part Time Off Request and Approval Form (Pack of 50)

A0030

Manage Employee Time Off Requests with an Easy to Use Form

Manage employee time off requests with the Time Off Request & Approval Calendar. Staff mark their desired days off directly on the calendar, giving managers a clear view for quick approvals. The form is 2-part carbonless so that you can easily provide copies to HR or the employee.

$88.95

Employee PTO/Time Off FAQs

How can employers manage overlapping time-off requests?

The key to handling overlapping time-off requests is to establish a clear and consistent policy. Encourage employees to submit requests in advance and outline how approvals are prioritized — for example, by a first-come, first-served process, seniority or a rotation system. Using scheduling software or time-off tracking tools can also help ensure fairness and transparency across teams.

Can managers override or deny time-off requests?

Yes. Managers can deny or override time-off requests if there’s a valid business reason — such as staffing shortages, overlapping requests or operational needs. However, decisions must align with company policy and comply with applicable federal and state laws, including the Family and Medical Leave Act (FMLA). To avoid disputes, employers should clearly communicate approval processes, blackout dates and seniority rules in advance.

Can employers restrict time off during peak business periods?

Yes. Employers may limit or deny time-off requests during busy seasons or critical periods, as long as the restrictions are consistent with company policy, employment agreements and applicable laws like the FMLA. This helps ensure adequate coverage while maintaining fairness and compliance.

Are all employers required to comply with the Family & Medical Leave Act (FMLA)?

No. The FMLA applies only to covered employers, which include private-sector employers with 50 or more employees, public agencies and schools. Covered employers must provide eligible employees with FMLA protections and comply with all related notice, recordkeeping and reinstatement requirements.

What are an employer's responsibilities under the FMLA?

Covered employers must:

Provide employees with required FMLA notices and information
Grant eligible employees up to 12 weeks of unpaid, job-protected leave for qualifying reasons
Maintain group health benefits during the leave period
Restore the employee to the same or an equivalent position when the leave ends

How long should time-off records be retained?

Employers must retain time-off and leave records for specific periods, depending on federal and state laws:

FMLA: At least 3 years
Fair Labor Standards Act (FLSA): 3 years for payroll records
Internal Revenue Service (IRS): 4 years for employment tax documents
State and other federal requirements, such as the Equal Employment Opportunity Commission (EEOC), may require longer retention.

Always confirm requirements under all applicable laws and maintain a clear, written record retention policy.

What should a time-off request form include?

A well-designed time-off request form should capture all essential details needed for approval and recordkeeping. This typically includes:

Employee name and department
Dates and type of leave requested (vacation, sick, personal, unpaid, etc)
Total number of days or hours requested
Employee signature and date of submission
Supervisor approval section with signature and comments

Using a standardized form helps ensure consistency, fairness and clear documentation for compliance purposes

When do orders typically ship?

Standard stock items typically ship the next business day. Once your order ships, you’ll receive a shipping confirmation email.

How long does it take to receive a downloadable form?

As soon as you complete your order, you will receive an order confirmation email that will include a link to access your downloadable form.

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Employee Attendance & Time Off Forms

Vacation Schedule Planner (36" x 24")

Employee Vacation Scheduling Just Got Easier

Time Off Request and Approval Form (Pack of 50)

Make Employee Time Off Requests Simple

Small 2-Part Time Off Request and Approval Form (Pack of 50)

Submit & Approve Employee PTO Requests with Ease

Small 2-Part Request for Time Off Form (Pack of 50)

Easily Manage Employee Time Off Requests

Small 2-Part Absence Report Form (Pack of 50)

Capture the Important Details of an Absence

Fill-and-Save™ Time Off Request & Approval Form

Downloadable Request for Time Off Form

Fill-and-Save™ HR Form Library: Time & Attendance

Track Time and Attendance

Employee Vacation Calendar (36" x 24")

3-Part Absence Report Form (Pack of 50)

Enforce Your Time-Off Policy and Take Care of Attendance Issues With Proper Documentation

2-Part Time Off Request and Approval Form (Pack of 50)

Manage Employee Time Off Requests with an Easy to Use Form

Employee PTO/Time Off FAQs

How can employers manage overlapping time-off requests?

Can managers override or deny time-off requests?

Can employers restrict time off during peak business periods?

Are all employers required to comply with the Family & Medical Leave Act (FMLA)?

What are an employer's responsibilities under the FMLA?

How long should time-off records be retained?

What should a time-off request form include?

When do orders typically ship?

How long does it take to receive a downloadable form?