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I-9 & W-4 Paper & Electronic Solutions

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I-9 & W-4 Smart App


Take Your New Hire Paperwork Online with NO Learning Curve!

Reduce the time you spend collecting and processing new-hire forms with the HRdirect I-9 & W-4 Smart App. Our web-based app automates tedious workflows and simplifies data entry.

Your forms will always be completed promptly, accurately and securely. See more details...

*Smart App purchases are just $90 a year per app.

*Smart App purchases are not eligible for discounts and are non-refundable.

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I-9 Forms


Mandatory I-9 Form Required

All U.S. employers are required to verify the identity and employment eligibility of new hires using the mandatory Form I-9. The latest Form I-9 was released in 2020. Stay compliant with the law by using the most recent Form I-9 and following the instructions and record keeping guidelines that accompany it.

On October 18, 2021, the Department of Homeland Security (DHS) released new increased penalties for Form I-9 violations, in accordance with annual inflation. The new fines will be effective for penalties assessed after October 18, 2021 for associated violations which occurred after November 2, 2015.

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The current I-9 form has an expiration date of 10/31/2022.


W-4 Forms


IRS W-4 Form

The Internal Revenue Service (IRS) requires every employee to complete Form W-4 before he or she may claim withholding allowances on income tax returns. New W-4 forms must also be completed whenever an employee’s tax status changes, such as with the birth of a child or a change in marital status.


Federal W-4 Poster


Help Employees Make the Right Withholding Decisions

Use this poster to prevent federal W-4 withholding mistakes. The Federal W-4 poster will help your employees avoid costly mistakes regarding withholding decisions by providing a mini-checklist of questions employees can ask themselves when filling out their Form W-4.

Fill-and-Save™ HR Form Library: Hiring & Onboarding


Electronic Hiring Forms

This collection of essential hiring forms provides the convenience and benefits of Fill-and-Save™ technology: documents can be sent electronically, and applicants/new hires can complete them by typing directly into fillable fields.

Each form is continually monitored and updated to comply with changing hiring laws, and accessible anytime, anywhere, by multiple members of your business. The Library offers the best of both worlds, allowing you to send and store forms electronically for paperless “paperwork,” or print out copies for personnel files. Either way, the most up-to-date hiring forms and guidance are just a login away.

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Watch this video to see how easy using the Fill-and-Save HR Form Libraries can be:

Forms require Adobe or Acrobat Reader

Forms will be available 1-12 hours after your order is placed, M - F.
See Product Specifications tab for more details.

This product is for an annual subscription and will automatically renew after 1 year.


Employee Record Retention Chart


Stay Compliant with Recordkeeping Laws

Nowadays there are numerous recordkeeping laws for employers to adhere to. Be sure to abide by them all with the help of this Employee Record Retention Chart.

This informational chart breaks down current recordkeeping standards by record type, retention period, and applicable federal law. See more details...


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