New Employee Forms

Mandatory I-9 Form

Verify the identity and employment eligibility of new hires using the latest Form I-9.

The U.S. Citizenship and Immigration Services (USCIS) updated the form I-9 by extending the expiration date to 5/31/2027. Employers should make sure they are using the latest form with the edition date of 8/1/23, which may have an expiration date of 7/31/2026 or 5/31/27. Employers are encouraged to update their paper and electronic forms to use the 05/31/2027 expiration date as soon as possible, by 07/31/2026 at the latest. See more details...

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IRS W-4 Form

The Internal Revenue Service (IRS) requires every employee to complete Form W-4 before he or she may claim withholding allowances on income tax returns. New W-4 forms must also be completed whenever an employee’s tax status changes, such as with the birth of a child or a change in marital status.

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Employers must verify the identity and employment eligibility of new hires, promptly and accurately. If not, you leave your business open to serious fines.

Our I‑9 & W‑4 forms software protects you from making costly mistakes while guiding you through an easy, completely paperless onboarding process.

Latest version of Form I-9 will be included once released from the government.

Only $99/year Up to 75 employees

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Electronic Hiring Forms

This collection of essential hiring forms provides the convenience and benefits of Fill-and-Save™ technology: documents can be sent electronically, and applicants/new hires can complete them by typing directly into fillable fields.

Each form is continually monitored and updated to comply with changing hiring laws, and accessible anytime, anywhere, by multiple members of your business. The Library offers the best of both worlds, allowing you to send and store forms electronically for paperless “paperwork,” or print out copies for personnel files. Either way, the most up-to-date hiring forms and guidance are just a login away.

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Watch this video to see how easy using the Fill-and-Save HR Form Libraries can be:

Forms require Adobe or Acrobat Reader

Forms will be available 1-12 hours after your order is placed, M - F.
See Product Specifications tab for more details.

This product is for an annual subscription and will automatically renew after 1 year.

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In order to withhold the correct federal income tax amount from an employee's pay, each employee is required to complete a Form W-4. A new W-4 form must also be filled out when an employee’s tax status changes, such as with the birth of a child or a change in marital status.

The Fill-and-Save version of the W-4 allows employees to fill out the form electronically and then email it directly to their manager, supervisor or Human Resources. Completed W-4 Forms can be stored electronically as PDFs or printed out for paper recordkeeping.

Files are delivered in PDF format, and are designed to print on 8.5” x 11” paper.

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Affirmative Action Voluntary Information Form

The Voluntary Affirmative Action and Veteran Status Data Form records the race, ethnicity, job position and veteran status information needed to complete an affirmative action plan as well as other affirmative action filings including the EEO-1 and VETS-4212 reports in compliance with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). See more details...

The Fill-and-Save option allows applicants and employees to fill out the form electronically then email back. Completed forms can be saved electronically as PDFs or printed out for paper recordkeeping.

This form is delivered as a downloadable file. A link will be provided in your Order Confirmation email after checkout.

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