I-9 & W-4 Forms

Help Employees Complete the W-4 Form Correctly

Although the IRS discourages employers from providing advice on how to complete the W-4 Form, the Downloadable W-4 Employee Guidance Kit helps employees to avoid costly errors.

Even a simple error on the form could result in incorrect withholding of federal taxes and lead to penalties for the employee. Help your employees better understand how to complete the W-4 form correctly on their own. See more details...

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Take Your New Hire Paperwork Online with NO Learning Curve!

Reduce the time you spend collecting and processing new-hire forms with the HRdirect I-9 & W-4 Smart App. Our web-based app automates tedious workflows and simplifies data entry.

Your forms will always be completed promptly, accurately and securely. See more details...

*Smart App purchases are just $90 a year per app.

*Smart App purchases are not eligible for discounts and are non-refundable.

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Mandatory I-9 Form Required

All U.S. employers are required to verify the identity and employment eligibility of new hires using the mandatory Form I-9. The latest Form I-9 was released in 2020. Stay compliant with the law by using the most recent Form I-9 and following the instructions and record keeping guidelines that accompany it.

On October 18, 2021, the Department of Homeland Security (DHS) released new increased penalties for Form I-9 violations, in accordance with annual inflation. The new fines will be effective for penalties assessed after October 18, 2021 for associated violations which occurred after November 2, 2015.

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The current I-9 form has an expiration date of 10/31/2022.

The Internal Revenue Service (IRS) requires every employee to complete Form W-4 before he or she may claim withholding allowances on income tax returns. New W-4 forms must also be completed whenever an employee’s tax status changes, such as with the birth of a child or a change in marital status.

Help Employees Make the Right Withholding Decisions

 

Use this poster to prevent federal W-4 withholding mistakes. The Federal W-4 poster will help your employees avoid costly mistakes regarding withholding decisions by providing a mini-checklist of questions employees can ask themselves when filling out their Form W-4.

Streamline Remote Hiring with Electronic Forms

For many employers, hiring processes have been upended by a sudden shift to remote work. Gone are the opportunities to use paper job applications, conduct in-person interviews, and provide new hires with paper I-9 and W-4 forms when they start work.

If your recruiting efforts have gone virtual, the Remote Hiring Electronic Forms Set can go a long way in helping you create an efficient remote hiring and onboarding process – and a seamless experience for your candidates and new employees.

The Remote Hiring Electronic Forms Set from ComplyRight includes the 50-State Job Application (compliant in all 50 states), USCIS Form I-9 and IRS Form W-4, all in Fill-and-Save PDF format for easy electronic routing, completion and storage.
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