COVID-19

Communicate COVID-19-Related Paid Sick Leave Rights with New Mandatory Federal Poster

With the signing of the Families First Coronavirus Response Act, a new mandatory federal posting must be displayed by all private employers with fewer than 500 employees, plus certain public employers. The poster outlines the new emergency paid sick leave law, which remains in effect until December 31, 2020, and explains the situations under which employees qualify for immediate paid sick leave due to the COVID-19 outbreak. With this laminated stand-alone poster, you can easily maintain compliance and the poster can be easily disposed of once the law expires.

Comply with Posting Requirements for Remote Workers During COVID-19

*Includes the new Families First Coronavirus Response Act Poster.*

Remote work has become increasingly necessary across the country due to the COVID- 19 emergency. With all the changes to federal, state and local paid sick leave laws, ensuring your employees know their rights and have access to the latest postings is more important than ever.

The Department of Labor recommends that employers provide posters in an “alternative format” for any employee who does not regularly visit a business location where posters are displayed. To help you maintain full compliance during this emergency, we’re offering a special 6-month option on our Intranet Licensing Service. Setup is easy and the service can be up and running within 24-48 hours. (See below for how it works.)

Formally Document FFCRA Time Off Requests

The Families First Coronavirus Response Act (FFCRA) was put in place to protect workers affected by COVID-19 by allowing them to take paid (or partially paid) time off for certain absences related to the pandemic.

Use the attorney-developed FFCRA Leave Request Form to formally document the employee’s reason(s) for requesting time off as well as your response.

This form satisfies mandatory DOL and IRS recordkeeping requirements by capturing the specific information employers must document to qualify for tax relief under the Act.

Simplify Requests to Work from Home

In order to reduce the risk of exposure to infectious germs, employees may inquire about the possibility of working from home. Use the Employee Remote Work Request Form for consistency and to simplify the request and approval process.

The form requires employees to formally document the request, the duration and details for the requested work-from-home arrangement, and any extenuating circumstances.

Ensure an Employee is Safe to Return to Work

Employers are responsible for taking proactive measures to prevent the spread of illness in the workplace. The attorney-developed Employee Certification to Return to Work Form documents that employees returning to work after illness or exposure are symptom-free and safe to return.

In compliance with the Americans with Disabilities Act, the form requires affected employees to acknowledge that that their condition has improved, symptoms have subsided, and they are otherwise released by their healthcare provider to return to work. Also includes important reminders to continue to self-monitor and report any symptoms.

Manage Employee Leave and Remote Work Requests

Whether your employees are requesting time off for reasons related to COVID-19, requesting to return to work after being sick or exposed, or requesting to work from home to avoid infectious germs, you'll need proper documentation. The Employee Work Request Forms Bundle helps keep you in compliance with mandatory recordkeeping requirements while simplifying the request process.

This bundle includes the following forms:

FFCRA (Families First Coronavirus Response Act) Leave Request Form

Employee Certification to Return to Work Form

Employee Remote Work Request Form

Save 25% on the bundle when compared to individual form prices!

Everything Needed to Manage a Remote Workforce

In order to help stop the spread of germs during the global pandemic, many professionals are being asked to work from home. Telecommuting is on the rise. This is new territory for many employees and supervisors alike. To help our customers make the transition from office to home office, we introduce our new Remote Worker Compliance Essentials Kit.

Also available as downloadable PDFs (A0103DL). Download and print, email or post on your employee Intranet site.

Provide Comprehensive COVID-19 Information

 

Equip employees with the information they need to stay healthy and calm for the duration of the Coronavirus outbreak. Includes three top products:

 

Stop COVID-19 Transmission Poster

COVID-19 Fact vs Myth Poster

25 Pack of COVID-19 Illness and Stress Handout

 

We've bundled them all together to save you more than 20% off the individual price.

Also available as downloadable PDFs (N0090DL). Download and print, email or post on your employee Intranet site.

Address Common Misconceptions and Misinformation

 

Address common misconceptions and misinformation about COVID-19 and Coronavirus to ensure employees are accurately informed. Poster includes 8 common myths and facts to help stop the spread of rumors.

Also available as a downloadable PDF (N0079DL). Download and print, email or post on your employee Intranet site.

Prevent Illness and Help Employees Manage Stress

 

This full-color, two-sided informational sheet lists behaviors that will reduce your chance of contracting Coronavirus, as well as methods for coping with stress during an outbreak. Available in a packs of 25 or 50 and printed on thick paper stock, it is designed to be given to employees for them to keep and reference often.

Also available as a downloadable PDF (N0075DL). Download and print, email or post on your employee Intranet site.

Employee Medical Records must be Filed Separately — it’s Federal Law

A number of federal laws, including the Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), Health Insurance Portability and Accountability Act (HIPAA), Genetic Information Nondiscrimination Act (GINA) and Occupational Health and Safety Administration (OSHA), require employers to maintain the confidentiality of employee medical information. These records must be stored in dedicated folders and not in employees’ personnel files.See more details...

Also available with expanded capacity for extra documents: Confidential Employee Medical Records Expanded Folder A3325

Simplify Administration of COVID-Related Leave Requests

In addition to all the laws and regulations already in place, employers now need to abide by new laws created to protect workers affected by COVID-19. One of the new laws passed was the Families First Coronavirus Response Act.

Effective April 1 through December 31, 2020, this law requires private employers with fewer than 500 employees to provide paid time off and expanded leave to employees due to certain COVID-related absences. Some examples include the employee’s own illness or exposure to the virus, self-quarantine advised by a healthcare provider, the need to care for a family member affected by the virus, and inability to work because of a child’s school or daycare closure. The U.S. Department of Labor recently clarified that camp closures during the summer may also qualify.

The FFCRA Compliance Bundle helps employers fully comply with the new federal emergency paid leave law and easily capture the documentation needed to qualify for federal tax credits.