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Top Ten Benefits of Attendance Tracking for Your Business

By Irelis Arias on 8/12/2014
the benefits of attendance tracking 

Most businesses track attendance just because it’s something they’ve always done, forgetting why they have their employees punching a clock whenever they enter or exit the building. Attendance tracking, whether done by hand or by professional software, is a valuable tool for collecting data and helping to improve your business. It’s not only employers who reap the benefits either; attendance tracking offers some major perks for your employees, too.

It helps to identify employees with attendance issues…
This is the main and most obvious reason employers track attendance. It’s not enough to just note when employees take time off, though. You should also keep track of what time employees arrive, leave, and take breaks. What may seem like a few minutes here and there can start to add up, if an employee is regularly heading out early or taking long lunches. If the reason for taking time off is related to an illness, this might qualify for FMLA leave and should be monitored.
... But also shows you which employees deserve recognition.
If an employee has perfect attendance, you should make an effort to acknowledge him or her. You don’t have to give awards or gifts (although you can); just a few words of thanks and encouragement can go a long way in making your employee’s efforts feel appreciated.
Attendance tracking makes sure your employees are getting paid correctly.
Attendance tracking can really help when it comes time to do payroll, ensuring that none of your non-exempt employees are over- or underpaid. When the employee’s exact hours are available, calculating overtime pay is much easier – and so is docking pay, if necessary.
Speaking of overtime, it also can help you see if the workload is even.
If most employees in a department are consistently working overtime, barring any special circumstances, this may be a sign that they’re working significantly harder than other employees. Whether the solution is to bring in someone new or redistribute the workload, attendance tracking can point out these patterns and help take some of the burden off certain teams.
Other patterns emerge, too, like if any employees are consistently sick on Mondays, Fridays, or days after holidays.
Needing to take a sick day on one or two Mondays or Fridays is understandable. But your tracking tools can easily help you see if any employees are regularly extending their weekends and holidays. This is especially handy if you have employees on intermittent FMLA leave, which can sometimes be abused.
Vacation scheduling is easier.
If employees are aware of each other’s schedules, they’ll start putting in time off requests earlier to ensure they get the dates they want. The more notice you have, the more you can prepare for any absences. Attendance tracking also makes it easier to monitor how much vacation time employees have used and how much is remaining, making sure you don’t approve any paid holidays when your employees have already used theirs up.
It quickly shows you who’s eligible for benefits.
Many companies grant certain benefits and perks only after a certain number of hours, months, or years worked. Some federal programs or benefits, like FMLA leave, also depend upon an employee’s tenure and working hours. Attendance tracking can easily show you an employee’s eligibility.
If you end up in any wage and hour lawsuits or audits, you’ve got proof.
Wage and hour lawsuits are on the rise. Should you find yourself served with one, accurate and detailed attendance records are the best defense you can present. Otherwise, the court defers to an employee’s own attendance records, which may or may not be accurate.
You can avoid certain lawsuits altogether by paying your employees correctly.
The most common complaint raised in wage and hour lawsuits is incorrect calculations of overtime pay. As mentioned above, attendance tracking helps you accurately calculate any overtime.
Attendance tracking can boost employee morale and drive productivity.
The above benefits for your employees (accurate pay, recognition, better vacation scheduling, and lightened workloads) will make them happier, and happier employees are more productive employees. With attendance tracking, employees who were previously working less than their scheduled hours will hopefully change their habits, thereby upping their productivity. As an added bonus, seeing these employees reprimanded may make those employees who were left to pick up their slack happier with the new fairness in the workplace or at least prevent the feeling of favoritism in the workplace.
Attendance Tracking, Attendance, Attendance Policy, Employee Engagement, Employee Vacation Policy, Productivity, Absenteeism, Overtime